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The information in our Standard terms and conditions and other documents below may need to be completed should you enter into a contract with us.
Unless alternative terms are agreed in advance, any other purchase by the Royal Mail group is conditional on the following Standard payment terms and conditions being accepted by any supplier.
Standard terms and conditions for the supply of goods and services
The document below is an example of an agreement that the Royal Mail group will use should any contract be transferred using the Novation clause. The typical situations for Novation (transfer) of contracts will be situations involving outsourcing of parts of organisation. Should this situation arise, your company may be asked to sign this agreement as part of any transfer.
 Novation agreement (PDF - 43Kb)
We seek to effectively manage all our suppliers with whom we contract. The document below is an example of a schedule that will form part of any Invitation to Tender. It will be completed by Royal Mail and will form part of any eventual contract.
Supplier Management (PDF - 89Kb)
Potential suppliers to the Royal Mail group will be asked to provide a contingency plan as part of any tender bid. The response will become part of any resulting contract. The content of this schedule may vary depending on the requirement.
Contingency plan (PDF - 41Kb)
All suppliers to Royal Mail will be required to comply with the Information Security Schedule For Contractors Policy. This document will be clearly referenced in the tender document and any subsequent contract.
Information Security Schedule for Contractors
 (PDF - 138Kb)
The document below is our policy on our approach to transaction methods with our suppliers. The full schedule contained in any Invitation to Tender includes a transaction matrix which will be completed by any potential supplier. The response and any subsequent conditions in this area will become a part of any successful contract.
e-procurement policy (PDF - 59Kb)
Payment terms are agreed in advance of all major contracts. However, for lower value transactions, Standard terms and conditions apply. Our policy is to make payment within 45 days of receiving a valid invoice. We seek to comply with the DTI's Better Payment Practice code, copies of which can be obtained from the DTI. This code has replaced the CBI prompt payment code.
Safety Standards (PDF - 76Kb)
Please see our Sustainable Development Charter for information on our commitments to being a socially responsible organisation and encouraging suppliers to improve their environmental performance.
Other Royal Mail Group plc policies can be viewed in our Publication scheme which includes policies on the Disability Discrimination Act Policy, Code of Business Standards and Freedom of Information Act. |
